Job Opportunities

POSITION: Museum Registrar
REPORTS TO: Museum Director, Curator of Visual Arts
STATUS: Full-Time Non-Exempt Position. Some evenings and weekends required for programs and events. A hybrid work environment is available, based on organizational needs. Minimum 3 days in office required, and 5 days per week during installation/deinstallation periods.
LOCATION: East Hampton, NY

TO APPLY: Please send resume and cover letter as one PDF to Melanie Crader at mcrader@guildhall.org.

BACKGROUND

Guild Hall was one of the first multidisciplinary centers in the country to combine a museum, theater, and education space under one roof to bring the community closer together through the arts. Located in the country’s most storied creative communities, the institution has responded and adapted to many generations of artists, often presenting leading-edge artists and adventurous works. Guild Hall’s evolution has paralleled the development of major art movements. Its exhibition history includes one-person exhibitions by artists Laurie Anderson, John Chamberlain, Renee Cox, Eric Fischl, Nancy Holt, Yung Jake, Elaine de Kooning, Willem de Kooning, Lee Krasner, Barbara Kruger, Robert Rauschenberg, Larry Rivers, Ugo Rondinone, Julian Schnabel, Cindy Sherman, Robert Longo, Tony Oursler, and Enoc Perez, to name a few. Annually, Guild Hall mounts eight to ten exhibitions, ranging from the historical to the contemporary, focusing on artists affiliated with the region. Likewise, Guild Hall’s Permanent Collection houses over 2,400 works, emphasizing artists from the region in all mediums. Guild Hall is accredited by the American Alliance of Museums.

POSITION

Guild Hall seeks a Museum Registrar to support a dynamic exhibition program and maintain the museum’s permanent collection and archive. The Museum Registrar (MR) is an ideal position for an individual who enjoys working in an art museum environment, is highly organized, attentive to detail, and adept at communicating with artists, individual collectors, lending institutions, and contractors. The MR is responsible for the movement, documentation, care, and display of artwork for both Exhibitions and the Collection, in accordance with industry standards and best practices. The Museum Registrar is responsible for all aspects of registration, shipping, insurance, condition checks, and correspondence; and manages the Permanent Collection, its maintenance, artist files, and digitization. An adjunct role of this position is to implement a management system and safe storage for the institutional archives, namely photographs, print ephemera, and memorabilia from Guild Hall’s 90-year history.

RESPONSIBILITIES

Exhibition Registration

• Manage all aspects of artwork transportation, coordinating with lenders, artists, shippers, and Guild Hall curatorial, facilities, and security teams.
• Administer exhibition insurance, loan documentation, transportation contracts, and related agreements; ensure compliance with all contractual requirements.
• Obtain and evaluate transportation and service quotes, ensuring accuracy, cost-effectiveness, and adherence to departmental budgets.
• Ensure exhibitions meet Guild Hall standards, lender requirements, museum best practices, and applicable conservation guidelines.
• Oversee exhibition installations and de-installations, including packing, unpacking, condition reporting, and coordination of art handlers, movers, conservators, framers, and other contractors.
• Maintain accurate records for all incoming loans, including condition reports, location tracking, and exhibition documentation.
• Monitor the condition of artworks on display and in storage; coordinate inspections, maintenance, cleaning, and conservation needs, and report concerns to appropriate staff.
• Manage exhibition tours, outgoing exhibition loans, facility reports, and related documentation.
• Prepare materials and correspondence for regulatory and review boards, including the East Hampton Design Review Board, as needed.
• Track budgets, process invoices, and maintain financial records for areas of responsibility.
• Stay current on American Alliance of Museums (AAM) standards and evolving museum best practices.

Permanent Collection and Archive

• Serve as collection manager, overseeing the collection management database and ensuring accurate records, including acquisitions, locations, photography, research, exhibition history, bibliography, and label copy.
• Manage all aspects of the outgoing loan program, including loan requests, borrower relations, shipping, storage coordination, and documentation.
• Ensure proper documentation of new acquisitions, assign accession numbers, and maintain collection records in accordance with museum standards.
• Develop and implement collection management, file organization, and metadata/tagging systems that align with best practices and finding aids.
• Provide stewardship of the Permanent Collection through preservation planning, condition assessment, conservation coordination, framing oversight, appraisals, photography, and digitization initiatives.
• Maintain and update the Permanent Collection website and support research requests related to the collection and archives.
• Manage rights and reproduction requests in consultation with the Museum Director.
• Maintain relationships with Fine Arts Insurance Company, off-site storage providers, the East Hampton Library, and other collection-related partners.
• Develop solutions for the preservation, organization, and storage of archival materials, including photographs, slides, playbills, printed ephemera, and digital media.
• Maintain correspondence and historical records for collection, archiving, and exhibition.
• Respond to public inquiries regarding exhibitions, collections, acquisitions, donations, and exhibition proposals, as needed.
• Maintain inventory and safe storage of museum furniture, fixtures, AV equipment, and art-handling spaces.
• Communicate with the Museum Advisory Committee and support initiatives that expand access to and revenue opportunities for the Permanent Collection, including traveling exhibitions and related programs.

QUALIFICATIONS

The ideal candidate for Museum Registrar at Guild Hall is a collaborative and detail-oriented person with a passion for realizing exhibitions and collections care within an interdisciplinary environment and aligns with Guild Hall’s mission to promote a sense of joy and play around artistic work and practice.

Education and Experience Requirements

• BA or MA in art history, museum studies or related field.
• Experience in collection management systems preferred.
• Minimum of three years of related experience in an art museum or gallery environment
• Knowledge of current museum methodologies and best practices
• Experience working for a non-profit arts organization

Skills and Performance Requirements

• Excellent written and verbal communication skills
• Strong research, problem-solving, and project management skills
• Detail-oriented with the ability to multitask, prioritize, and work under a deadline
• Art handling, installation, and collections care skills preferred
• Ability to work cooperatively as part of a team
• Proficiency with Microsoft Office Suite; proficiency of Adobe Creative Suite a plus
• Proficiency with Collection management software, such as Argus

COMPENSATION

• A baseline of $60K annually; compensation will be commensurate with the candidate’s experience and qualifications.
• Benefits include employer-paid health, disability, and life insurance, 22 days paid time off in the first year of hire, 403(b), and FSA plans.

Position: Marketing Manager
Reports to: Director of Marketing & Communications (DMC)
Status: Full-Time Non-Exempt Position. Some evenings and weekends required for programs and events. A hybrid work environment available, based on organizational needs. Minimum 3 days in office required.

TO APPLY: Please send resume and cover letter as one PDF to PR@guildhall.org with title format “Last Name First Name – Marketing Manager Application”

Position Summary

The Marketing Manager plays a key role in advancing Guild Hall’s dynamic brand, building upon the institution’s rich history while embracing innovative approaches to creative practice. This position helps position Guild Hall as a premier, forward-thinking arts destination through strategic marketing, compelling storytelling, and audience engagement.

The ideal candidate is collaborative, organized, creative, detail-oriented, and design and digitally savvy. They are an effective communicator with strong project management skills and expertise in social media, email marketing, analytics, and digital content. The Marketing Manager creates and manages marketing materials, calendars, deadlines, and deliverables; oversees email marketing initiatives; analyzes campaign performance; and supports advertising planning and strategic partnerships.

Key Responsibilities

Marketing Strategy

• Collaborate with the Director of Marketing and Communications (DMC) to develop dynamic marketing strategies and innovative social media initiatives that educate and engage audiences around Guild Hall’s artists, programs, and mission.
• Promote all areas of the institution, including Visual Arts, Performing Arts, Learning + New Works, Membership, Philanthropy, and on-site and off-site events.
• Develop and implement integrated email marketing and social media campaigns that deepen audience engagement across diverse demographics, with a focus on cultivating younger audiences.

Email Marketing

• Create, schedule, and deploy weekly email campaigns to drive ticket sales, museum visitation, membership engagement, and institutional awareness.
• Coordinate with third-party partners, as directed by the DMC, to amplify messaging and expand audience reach.
• Track, analyze, and report monthly campaign performance metrics to optimize engagement and effectiveness.

Advertising & Design

• Support the DMC in maintaining the institution’s annual advertising plan to maximize visibility.
• Design and produce in-house marketing and advertising materials in accordance with Guild Hall brand standards, with guidance from the Chief Public Engagement Officer (CPEO).
• Create Guild Hall-branded promotional assets for presenters, partners, and collaborators to share across their marketing channels.
• Ensure all advertising, sponsorship, and media partnership deliverables are fulfilled according to contractual agreements.

Media Relations & Reporting

• Monitor media coverage related to Guild Hall programs, exhibitions, performances, and events.
• Maintain a monthly media coverage report for distribution to staff and trustees.
• Prepare and maintain digital press kits and keep the website press page current.
• Assist with media inquiries, including requests for images, press materials, and institutional information.

Social Media & Content Creation

• Manage Guild Hall’s social media presence across Instagram, Facebook, LinkedIn, TikTok, and emerging platforms, ensuring a consistent brand voice and audience experience.
• Create, schedule, and publish engaging content that promotes programs, exhibitions, performances, educational initiatives, and institutional priorities.
• Attend evening and weekend programs, as needed, to provide live social media coverage and content creation.
• Coordinate photography and videography shot lists, including step-and-repeat photography for programs, openings, special events, galas, and community gatherings.
• Conduct short-form video interviews and collect audience testimonials for social media, promotional campaigns, and donor engagement initiatives.
• Edit photos, videos, reels, and other digital assets for timely publication across platforms.
• Monitor social media trends, audience engagement, and analytics, and provide recommendations to improve reach, impact, and performance.

Website & SEO

• Manage website content, with support from the CPEO, including uploading and updating programs and events in WordPress and Spektrix, ensuring all information, sponsor acknowledgments, and landing pages remain accurate and current.
• Manage website tracking pixels, SEO initiatives, and Google Ads integrations in collaboration with third-party vendors.

Department Operations

• Maintain the marketing calendar, including social media schedules, email campaigns, and key promotional deadlines.
• Organize and manage digital asset libraries, ensuring content is properly tagged, archived, and easily accessible.
• Supervise and delegate tasks to marketing interns and volunteers.
• Manage marketing invoices, contracts, and media partnership agreements.
• Develop and maintain marketing analytics dashboards and institutional KPI reports.

Visitor Experience

• Serve as an occasional Front-of-House substitute.
• Responsibilities may include checking visitors into the museum, selling tickets, providing visitor information, responding to inquiries sent to info@guildhall.org, and answering the institution’s main phone line.

Qualifications

• Minimum of 3 years of experience in marketing, communications, or related roles, preferably within arts, culture, performing arts, museums, or nonprofit organizations.
• Exceptional writing, editing, and communication skills.
• Experience with CRM systems, email marketing platforms, SEO, digital advertising, and analytics tools.
• Proficiency with Microsoft Office; experience with Adobe Creative Suite, Canva.
• Photography, videography, and content creation experience preferred.
• Spanish language proficiency is a plus.

Compensation & Benefits

Starting salary of $50,000 annually; compensation will be commensurate with experience and qualifications. Comprehensive benefits package including employer-paid health, disability, and life insurance; 22 days of paid time off in the first year of employment; and access to 403(b) and Flexible Spending Account (FSA) plans.