Do you have a passion for the arts? Our mission is to bring art of all mediums to people of all ages–and to foster creativity in all forms. If you believe in that mission and would like a chance to work hard with a small but dedicated team, we hope you find a position below that fits your skills and experience.
Guild Hall is an equal opportunity employer and celebrates diversity in its workforce. We appreciate your interest, but only candidates chosen for an interview will be contacted. No phone calls, please.
Send your resume, cover letter, and salary requirements to the e-mail address indicated in the job listing.
Position Open: Non-Profit Accountant
Reports to: Chief Financial Officer
About Guild Hall:
Guild Hall is an artist-driven museum, theater and education center serving a diverse population in the heart of the Hamptons. By commissioning and presenting innovative arts programming, we enhance lives, spark community engagement, and create an inclusive and accessible gathering place for all. Founded in 1931, the institution has presented some of the most celebrated visual artists, performers, and creative professionals of the 20th and 21st Centuries. In celebration of Guild Hall’s 90th Anniversary and equipped with a five-year Strategic Plan, the institution is embarking on a major renovation and internal systems upgrade. A professional staff, a growing endowment, and an unparalleled Board of Trustees set the stage for this ambitious project’s success. www.guildhall.org
We are looking for a Staff Accountant to join our Finance team. This newly created position will play a key role in the organization as it embarks on a planned industry leading expansion and facility upgrade, resulting in a much-enhanced programming schedule across all disciplines. The ideal candidate will have relevant non-profit experience and will be a key team member. The position is hands on with high exposure to the executive team, working on all phases of the accounting function. The successful candidate will work well independently, multi-task, be a team player and collaborator with the Chief Financial Officer and other colleagues in a dynamic environment.
Ensure the accuracy of accounting records by verifying and posting transactions
Prepare bank reconciliations
Perform month end close duties including journal entries and account analysis
Process payroll (ADP) and employee benefits
Prepare payroll journal entries
Prepare weekly cash report and cash requirements for Executive review
Assist Development staff with financial information for grants
Prepare Sales tax returns for monthly filing
Maintain fixed asset schedules and record depreciation
Support Chief Financial Officer and Executive team on ad hoc analyses, financial requests
Provide budget analysis and interpretation in support of staff
Key team member in annual audit, financial statements, and preparation of Form 990 with external audit firm
Key stakeholder in the implementation of a new fully integrated arts enterprise software
Assist with the development and maintenance of documented accounting policies and
Other administrative duties, as assigned
Minimum Bachelor’s Degree in Accounting
Minimum 2-3 years of experience, non-profit, or public accounting experience with non- profit clients
Experience working with Financial Edge and ADP payroll software, as well as proficiency in MS Office, Word and Excel
Must have attention to detail and ability to accurately and clearly document work
Strong communications skills
Ability to maintain confidentiality
100% remote currently with flexibility going forward
100% Employer paid health insurance, including gym reimbursement
Flex spending account
22 days PTO first year, 27 days after 3 years
12 paid holidays annually
403b plan with Mutual of America, immediate eligibility for employee contributions, eligible for discretionary employer contributions after waiting period
NYS statutory disability effective immediately upon hire; supplemental ST and LT disability
Life and AD&D Insurance (1x salary) to $50k
- Send Resume with cover letter to firstname.lastname@example.org
PROGRAMS COORDINATOR, LEARNING + PUBLIC ENGAGEMENT
PROGRAMS COORDINATOR, LEARNING + PUBLIC ENGAGEMENT
Full Time position reporting to: Patti Kenner Senior Associate for Learning + Public Engagement
The Programs Coordinator, Learning + Public Engagement (L+PE) advances Guild Hall’s L+PE programs and initiatives, providing administrative, logistical, and operational support to cultivate and deepen relationships between students, school districts, community organizations, local government, and visiting Guild Hall Artists. The position reports to the Patti Kenner Senior Associate for L+PE, and works to administratively support the diverse range of L+PE programs such as The Guild Hall Teen Arts Council (GHTAC), the Guild Hall William P. Rayner Artists-in-Residence Program, the Student Art Festival, and the Guild Hall & Bel Canto Boot Camp Resident Artist Series. The position will have the opportunity to work with a wide range of visual, performing, and literary artists, from locally-based students to members of Guild Hall’s Academy of the Arts, and will collaborate often with the Philanthropy, Marketing, PR, Guest Experience, and Finance departments.
Ideal candidates will be detail-oriented, highly organized, and clear communicators who center care, patience, equity, and collaboration in their daily work practice. Position is temporarily remote with in-person attendance at all L+PE programs and initiatives.
KEY RESPONSIBITLIES INCLUDE
- Coordinate the planning, support, execution, and evaluation of L+PE programming by providing administrative, artist services/hospitality, production, and project management support.
- Provide administration and operations support for the L+PE department: draft agendas and meeting minutes; support scheduling; track meeting follow-up; and track expenses for production, program, and departmental budgets.
- Provide workshop, curatorial, and gallery tour assistance (dependent on level of experience) for guest artists, artists-in-residence, and other talent within L+PE programs.
- Provide additional support for both L+PE Programs and institution-wide programs as needed, including workshops and residencies, museum & theater openings, building activations, off-site programs, and benefit events.
QUALIFICATIONS AND QUALITIES
- Two to three years of experience and success in community engagement and arts education, organizing, project and event management, public programming, program development, and budgeting.
- Experience working with local resident and community organizations; familiarity with East End of Long Island preferred; bilingual speakers (Spanish/English) preferred.
- Excellent organizational, oral, written, interpersonal, and communication skills with attention to detail; politically and culturally aware, and diplomatic.
- A creative thinker and imaginative problem solver; agile, resilient, and responsive to shifts in both opportunities and challenges.
- Ability to work as part of a team; highly collaborative and open-minded.
- Willingness to work select weekends and weeknights to accommodate the needs of the job.
- Proficient in Microsoft Office
Salary for this position is $50,000 per year.
- 100% Employer paid health insurance, including gym reimbursement
- Flex spending account
- 22 days PTO first year, 27 days after 3 years
- 12 paid holidays annually
- 403b plan with Mutual of America, immediate eligibility for employee contributions, eligible for discretionary employer contributions after waiting period
- NYS statutory disability effective immediately upon hire; supplemental ST and LT disability
- Life and AD&D Insurance (1x salary) to $50k
Interested candidates should submit resume and cover letter to email@example.com.
About Guild Hall
Guild Hall presents more than 200 programs and hosts 60,000 visitors each year. The Museum mounts eight to ten exhibitions, ranging from the historical to the contemporary, and focuses on artists who have an affiliation with the Hamptons. The Theater produces more than 100 programs―including plays, concerts, dance, screenings, simulcasts, and literary readings―from the classics to new works. In addition to these endeavors, Guild Hall supports the next generation of artists with in-school and on-site Learning & Public Engagement programs.
Guild Hall is the cultural heart of the East End: a museum, performing arts, and education center, founded in 1931. We invite everyone to experience the endless possibilities of the arts: to open minds to what art can be; inspire creativity and conversation; and have fun.
About Guild Hall Learning + Public Engagement
The Learning + Public Engagement (L+PE) department manages all Guild Hall educational initiatives on site, and in schools, the Guild Hall Teen Arts Council (the first paid teen arts program in the region), and the Guild Hall William P. Rayner Artist-in-Residence Program. Through programming that uses our exhibitions, theater roster, and rich artistic history, Guild Hall’s L+PE department strives to create experiences for all our communities to think like an artist: to see and respect a world of various colors and shapes, to experiment with harmony and dissonance, and to value process over product. This means that while a focus on technique, play, and history are foregrounded, problem solving, media literacy, communication, collaboration, design, and critical thinking are the underlying goals of all our educational initiatives.