The Museum Registrar and Exhibitions Coordinator (MREC) is an ideal position for an individual who enjoys working in an art museum environment, is highly organized, attentive to detail, and adept at communicating with artists, individual collectors, lending institutions, and contractors. The MREC is responsible for coordinating all Guild Hall museum exhibitions, including registration, shipping, insurance, and correspondence; and manages the Permanent Collection, its maintenance, artist files, and digitization. An adjunct role of this position is to implement a management system and safe storage for the institutional archives, namely photographs, print ephemera, and memorabilia from Guild Hall’s 90 year history.
Reports to: Museum Director/Chief CuratorÂ
Works closely with: Facility Department and Program Team
Responsibilities:
Exhibitions
- Manages multi-year exhibition schedule
- Manages registrations, shipping, insurance, and loan forms
- Helps review exhibition contracts and loan agreements; ensures contractual and loan conditions are fulfilled
- Oversees installations and de-installations, including packing and unpacking of artworks, and condition reporting
- Maintain exhibition budgets, obtains estimates, and processes invoices
- Manages sub-contractors such as conservators, framers, art handlers and movers, and sign companies
- Responds to public enquiries about exhibitions and collection, including exhibition proposals and artwork donations
- Works with Chief Curator on production of interpretive text, wall labels, pamphlets and publications
- Organizes photography of installations and objects for records and publications
- Manages exhibition tours and loans
- Arranges travel, accommodations, and per diem for visiting artists
- Maintains facility reports
- Keeps informed of American Alliance of Museums best practices and new initiatives
- Corresponds with the Museum Advisory Committee
Permanent Collection
- Manages ongoing digitization of the Permanent Collection and PC website
- Acts as collection manager, overseeing database
- Provides general care of collection, assessment and maintenance
- Maintains files and correspondence about collection and exhibitions, archive past exhibition files
Archive
- Works on solution to manage archives, and the safe storage of Guild Hall printed ephemera, including photographs, slides, playbills, and digital media.
Requirements
Education and Experience Requirements
- BA or MA in art history, museum studies or related field.
- Experience in collection management systems preferred.
- Minimum of five years of related experience in an art museum or gallery environment
- Knowledge of current museum methodologies and best practices
- Experience working for a non-profit arts organizationÂ
Skills and Performance Requirements
- Excellent written and verbal communication skills
- Strong research, problem-solving, and project management skills
- Detail-oriented with ability to multi-task, prioritize, and work under deadline
- Art handling, installation, and collections care skills preferred
- Ability to work cooperatively as part of a team
- Proficiency with Microsoft Office Suite; proficiency of Adobe Creative Suite a plus
- Proficiency with Filemaker Pro Collection management software
To apply, please send resume and cover letter to Christina Strassfield, museum@guildhall.org.
Opportunity to work closely with Deputy Director on finance, HR, building projects, administration and organizational priorities. Process accounts payable and bank deposits. Excellent Microsoft Office skills required. Full-time position with benefits. Please email cover letter and resume to jdyner@guildhall.org.